Notice of Annual General Meeting - Saturday 5th December 2015

TO ALL MEMBERS

NOTICE OF ANNUAL GENERAL MEETING

 

ANNUAL GENERAL MEETING

SATURDAY 5^th DECEMBER 2015

 

3.30pm at the ECU Cavs gym

 

Cavs session as usual until 3.15pm - Meeting 3.30pm

Then Sausage Sizzle at the Sportsmen’s Bowling Club (next door).

 

Formal nominations required for Management Committee by

7^th November 2015 (refer below)

 

Volunteers run Cavalier’s!   All of committee members are volunteers.  We are always looking for new people to step up to join the team to help to keep Cavaliers as the greatest fencing club in Perth!!

All members of Cavaliers are eligible to attend the meeting – including young members.

We also hope as many of you as possible will make the time to stay on for a casual Sausage Sizzle after the fencing session.

To ensure we have enough food for the Sausage Sizzle please RSVP via email to secretary@cavaliers.com.au   Cavs supplies the sausages, bread,  condiments and soft drinks   All fencers and family welcome.   Location: Sportsmen’s Bowling Club (next door to ECU)

AGENDA FOR AGM Meeting Open: Present:  Apologies: Minutes of Last AGM: President’s Report: Secretary’s Report: Treasurer’s Report: Coaches Report: Equipment Report: Nomination of Committee 2016 Election of Committee 2016 Meeting Closed:

Current Committee Positions 2015
Management Committee
President     Vice President                                Secretary Registrar Treasurer         Coaching Coordinator WAFA Representative Equipment Officer Social Officer	Sven Hein Vacant Jinny Skerman Sarah Meredith Lucien Kishi Kylie Caunt Seymour Wolfinger Drew Foley Llewelyn Foley
General Committee
Armourer Tournament Officer Web page Manager Librarian Bladez Coordinator	Perry Ruffo Kathy Ruffo Kylie Caunt Gino Trichilo Tom Austin and Laura Hodges

All positions are open for nomination   The Committee meets four/five times per year Reliable contact through email is essential.   Management Committee Under the club’s constitution, formal nominations are required for the Management Committee positions 28 days prior to the AGM – Please send your name and position you are interested in to Jinny via email secretary@cavaliers.com.au by the 7th November 2015.   General Committee Positions No formal nomination is required for General Committee under the club’s constitution, if you wish to register your interest you can do so by sending an email to secretary@cavaliers.com.au or let us know on the day of the AGM.   Volunteers Required No formal nomination is required for Volunteers but we are always in need of assistance within all areas of the club. Some of the volunteer positions are outlined in the section below. Please email secretary@cavaliers.com.au if you are able to volunteer or want to know more

 Overview of Committee Positions and Duties

Management Committee (refer Constitution section 10.1)
Position	Overview of Duties
President	Responsible for liaison with ECU / Fencing WA / other authorities. Responsible for overall smooth running of club. Qualities of leadership in future club direction, communication and delegation.
Vice-President	Responsible for leadership duties in the absence of the President. Appointed to various duties as they arise e.g. subcommittees, grants.
Secretary	Responsible for correspondence and Minutes. Responsible for venue bookings, sending cheques for payment. Central communication link between members and committee.              This involves daily email/phone communication, prompting, reminding, etc. Maintain supply of stationery, update of notice boards and website details. Write, compile and mail-out quarterly newsletter of eight pages. Central contact person for all club enquiries.  Home telephone, computer and email essential. Requires having personal contact details on the Cavs webpage, Dept Sport/Rec, ECU and other.
Registrar	Responsible for all membership subscriptions and late payments. Responsible for all monies to be receipted, recorded and transferred to the Treasurer. Responsible for notifying payments due and chasing unpaid money. Responsible for management of the Membership List. Available at each session for general administrative duties.
Treasurer	Expected to prepare a small budget in conjunction with other committee member to enable an element of forecasting and control over the expenditure. The club works on cash accounting basis.   The majority of the work centres on the receipting and deposit of money, financial record keeping, payment of bills and undertaking bank reconciliations.   Requires a strong sense of responsibility in keeping records accurate and up-to-date.  It is a small club that is easily managed using MS Excel.
Coaching Coordinator	Responsible for coordination of all coaching programs within the club. Responsible for the rostering of coaches and the standards practised. Responsible for overseeing the acquiring and updating of coaches accreditation. Responsible for scheduling beginner’s courses for the year. Responsible for scheduling the club competitions
Social Secretary	Planning and organisation of all social events covering all age groups – bookings, catering, advertising and facilitating.  Liaise with the committee for proposed dates.
Equipment Officer	Responsible for the care of all the Club Equipment.  Regular cleaning, tidying, maintenance, labelling, purchasing, repair, inventory.  Supervise transfer of equipment to and from tournaments.   A consistent and responsible job.  Works with the Club Armourer.
Western Australian Fencing Association Delegate	To attend monthly meetings at Fencing WA in addition to the Cavaliers’ meetings. General liaison between Fencing WA and the Club. To act as spokesperson for the club at Fencing WA meetings. To follow through with the issues that require attention – much can be done by email. To promote a good relationship between the Club and the Association

General Positions
Position	Overview of Duties
Club Armourer	Responsible for the repair of club equipment. Works with the Equipment Officer
Bladez Coordinator	Assist with welcoming new parents and families to the club and introducing them to the Bladez Coach and Registrar.  Assists in answering general questions from new families.  Responsible for the collection of trial and membership money, membership forms, and the writing of receipts when the Registrar is not present. Responsible for the safe holding of mentioned items until handover to the Registrar is possible. Work as an assistant to the Bladez Coaches where needed. Best suited to a Bladez parent who can provide an "inside view" on the club from a parent's point of view
Tournament Officer	Responsible for promotion of tournaments to club members, mainly those new members wishing to compete for the first time.  Advise newcomers of the procedure and explain the registration procedure.  Liaise between Fencing WA Tournament Officer and Cavaliers’ members for tournament procedures / timetable changes.  Organise the Cavaliers’ DT Team for the Fencing WA tournaments that are hosted by Cavaliers. Advertise and be responsible for making up a team of volunteers for the appropriate competitions. Help to advertise and promote all competitions to the members with the aim of making Cavaliers a pro-active club in the field of inter-club competition.  Also help with intra-club comps if necessary. Be familiar with the Referee List and ensure that the required referees will turn up.
Librarian	Keep catalogue in order.  Plan, buy, cover, name and record all new additions.    Follow up late returns.  Promote to the club members.
Promotions Officer	Working with committee to promote the club and fencing in WA
ECU Liaison	Liaise with the ECU on matters of Open Days and promoting fencing within ECU
Web Page Manager/Social Media	Responsible for web page design, content and updates Responsible social media updates and monitoring

Volunteers Required
Position	Overview of Duties
Clothing Maintenance Assistants	The club always needs the hard working members to assist with the maintenance of the clothing.  We are looking for people to wash the clothing on a regular basis as well repair or organise repairs when needed.  Ideally these volunteers would liaise with the equipment officer to replace badly damaged clothing
DT Team	Assistance with the weekend Fencing WA tournaments in several capacities – Learn how to DT the competition, help with scoring, timekeeping, setting up and taking down the pistes and equipment, transporting equipment from the Club to the tournament.
Coaches	The club is always looking for coaches and people that can assist with coaching across all levels and sessions.  Please let us know if you can help.  If you wish to obtain formal fencing coaching qualifications please enquire through Coaching Co-ordinator.

                                                                                                                   

 

Rankings and Handicaps after round 6

	Foil					Epee					Sabre
	Fencer	Points	Handicap			Fencer	Points	Handicap			Fencer	Points	Handicap
1	Darren Chang-Martin	36	4		1	Adian Paxman	34	4		1	Malcolm Davis	40	3
2	Cedric Bauer	30	4		2	Stuart Webster	28	4		2	Llewlyn Foley	36	4
3	Dylan Devenish	25	3		3	Daniel Schultz	26	3		3	Tom Austin	31	3
3	Christopher Barrett-Leonard	25	2		4	Andrew Kwan	22	3		3	Sarah McIntyre	31	4
5	Tom Harvey	24	3		5	Kylie Caunt	20	2		5	Damian Kneale	30	4
6	Luke Mitchell	23	3		5	Isobel Ellis	20	1		6	Lorrhin Foley	23	3
7	Antonio Ruffo	22	4		7	Sam Prater	19	2		7	Drew Foley	20	2
8	Gabby Ullaga	20	3		8	Gino Trichilo	17	2		8	Gino Trichilo	18	2
9	Olena Polyakova	18	3		8	Peter Harbin	17	2		9	Marissa Black	13	2
10	Axel Vekemans	15	1		10	Christopher Barrett-Leonard	15	1		10	Finn Gilheany	12	0
11	Hendric Ng	14	1		10	Sarah McIntyre	15	1		10	Christopher Barrett-Leonard	12	1
12	Aron Than	13	2		12	Ryan Moorhouse	14	2		12	EK Gulland	10	0
13	Michael Macrae	12	1		13	Brett Criddle	13	1		13	Cameron Gregg	9	1
13	Malcolm Davies	12	1		14	Will Kelly	12	2		13	Elim Wong	9	1
15	Elim Wong	11	1		15	Antonio Ruffo	11	1		15	Lewis Freedman	8	0
16	Ivy Park	8	1		16	Axel Vekemans	10	1		16	Stuart Webster	7	0
16	Lucien Kishi	8	0		16	Ian Lock	10	0		16	Nick Manley	7	1
18	Anne Bauer	7	1		18	Bobby Emmanual	7	1		18	Laura Hodges	6	1
18	Sam Prater	7	1		18	Jessica Scholle	7	1		19	Dean Fisher	3	0
20	Matthew Simmonds	4	0		18	Jinny Skerman	7	0		19	Jacob Bell	3	0
20	Toby Hodgson	4	0		21	Sandra Schwartz	4	0		19	Sean Vinten	3	0
22	Keegan Nazzari	3	0		22	Alia Bath	3	0		22	Robert Hutchinson	2	0
23	Amy Kneale	2	0		23	Llewlyn Foley	2	0		22	Sandra Schwartz	2	0
23	Matthew Arnold	2	0		23	Lukin Schultz	2	0		24	Brodie Read	1	0
23	James Fogerty	2	0		25	Peter Carr	1	0		24	Lola Croft	1	0
23	Sandra Schwartz	2	0		25	Rachel Carr	1	0		26	0	0	0
23	Jinny Skerman	2	0		25	Damien Kuruckchi	1	0		26	0	0	0
23	Gino Trichilo	2	0		25	Anne Bauer	1	0		26	0	0	0
29	Eric Drinkwater	1	0		25	Thomas Phelan-Mould	1	0		26	0	0	0
29	Jason McNamara	1	0		30	0	0	0		26	0	0	0
29	Francesco Rachetti	1	0		30	0	0	0		26	0	0	0
29	Peter Carr	1	0		30	0	0	0		26	0	0	0
29	Andrew Munro	1	0		30	0	0	0		26	0	0	0
34	Matteo Rossaro	0	0		0	0	0	0		26	0	0	0

Rankings after Round 5 - August 2015

	Foil					Epee					Sabre
	Fencer	Points	Handicap			Fencer	Points	Handicap			Fencer	Points	Handicap
1	Darren Chang-Martin	34	4		1	Adian Paxman	34	4		1	Llewlyn Foley	33	4
2	Cedric Bauer	30	4		2	Daniel Schultz	26	3		2	Tom Austin	31	3
3	Dylan Devenish	25	3		3	Andrew Kwan	22	3		3	Damian Kneale	30	4
4	Tom Harvey	24	3		4	Sam Prater	19	2		4	Simon McIntyre	29	4
5	Luke Mitchell	23	3		5	Stuart Webster	18	3		5	Malcolm Davis	25	2
6	Gabby Ullaga	20	3		6	Gino Trichilo	17	2		6	Lorrhin Foley	17	2
7	Antonio Ruffo	19	3		7	Christopher Barrett-Leonard	15	1		7	Marissa Black	13	2
8	Olena Polyakova	18	3		8	Kylie Caunt	14	2		8	Drew Foley	10	1
9	Christopher Barrett-Leonard	15	1		8	Ryan Moorhouse	14	2		8	EK Gulland	10	0
10	Aron Than	13	2		10	Peter Harbin	13	2		8	Finn Gilheany	10	0
11	Hendric Ng	10	0		10	Brett Criddle	13	1		11	Gino Trichilo	9	1
12	Anne Bauer	7	1		12	Antonio Ruffo	11	1		11	Cameron Gregg	9	1
13	Ivy Park	6	1		13	Axel Vekemans	10	1		13	Stuart Webster	7	0
13	Lucien Kishi	6	0		14	Isobel Ellis	8	0		14	Lewis Freedman	6	0
13	Michael Macrae	6	0		15	Bobby Emmanual	7	1		15	Laura Hodges	4	1
16	Matthew Simmonds	4	0		15	Jessica Scholle	7	1		16	Nick Manley	3	0
17	Toby Hodgson	2	0		15	Jinny Skerman	7	0		16	Dean Fisher	3	0
17	Amy Kneale	2	0		18	Alia Bath	3	0		16	Jacob Bell	3	0
17	Matthew Arnold	2	0		18	Will Kelly	3	1		19	Elim Wong	2	0
17	James Fogerty	2	0		18	Ian Lock	3	0		20	Lola Croft	1	0
19	Eric Drinkwater	1	0		21	Llewlyn Foley	2	0		20	Brodie Read	1	0
19	Jason McNamara	1	0		21	Lukin Schultz	2	0		20	Sean Vinten	1	0
19	Francesco Rachetti	1	0		23	Peter Carr	1	0		23	0	0	0
19	Peter Carr	1	0		23	Sandra Schwartz	1	0		23	0	0	0
19	Andrew Munro	1	0		23	Rachel Carr	1	0		23	0	0	0
19	Elim Wong	1	0		23	Damien Kuruckchi	1	0		23	0	0	0
19	Keegan	1	0		23	Anne Bauer	1	0		23	0	0	0
26	Matteo Rossaro	0	0		23	Thomas Phelan-Mould	1	0		23	0	0	0
26	0	0	0		29	0	0	0		23	0	0	0
26	0	0	0		29	0	0	0		23	0	0	0
26	0	0	0		29	0	0	0		23	0	0	0
26	0	0	0		29	0	0	0		23	0	0	0
26	0	0	0		29	0	0	0		23	0	0	0

Mahmud Jaffar and Gillian Kings-Lynne receive the 60th Anniversary Award

MAHMUD JAFFAR

Mahmud joined Cavaliers at the age of 11 years and has spent an incredible 41 years working tirelessly to promote the sport within the club and the State. 

As a qualified Level 1 Foil Coach, he was Head Coach for many years and has taken a heavy workload on every Committee in multiple capacities – in particular he has spent many years keeping the Treasurer’s books in tip top condition.   More recently he has been the mainstay of the Bladez group having taught the next generation of young coaches to follow on.

The very existence of Cavaliers is due solely to the tenacity of Mahmud who, during the decline of state fencing in the late 80’s and early 90’s, held the club together single-handedly until new energy arrived around 1995.

As a classical foilist, he has been a successful competitor, taking titles up to his more recent Veteran category.

With the above level of commitment to the Club, it is not surprising that he is not only a Life Member of both Cavaliers and the WA Fencing Association, but also the overall winner of the City of Stirling award for Valued Volunteer 2011.

Gillian Kings-Lynne

Gillian has been one of the longest serving non-fencing committee members our club has had. She first brought her kids along in 1993 and has been secretary/registrar from 1993 through to 2013 when Jinny took on secretary. During that period she established practices that enabled our club to grow and prosper. Keeping all members informed of events and making sure everybody knew what they were supposed to do.

During this time Gillian has also been secretary of WAFA during a time of its rebirth and expansion back onto the AFF scene. She has also been recognised with life membership of both WAFA and Cavs and achievement awards from the City of Stirling.

When there have been visiting coaches from the east or OS, Gillian has often hosted them at her house for several months at a time and in some cases provided a car for them.

Probably the most important contribution from Gillian is her ability to record events to compile a history, whether in the form of newsletters or other documents so that in the future we can look back and know accurately what happened